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Policies and Procedures

Documents

    Section 1 - General Accounting Policies

    Policy 101 - Policies and Procedures for Standard Practice Manual

    Policy 102 - Glossary of Terms

    Policy 103 - Authorized Signature List

    Policy 103 - ADM3 Authorize Signature List

    Policy 104 - Signature Stamps

    Policy 104 - ADM4 Request to Use Signature Stamp

    Policy 104 - ADM5 Signature Stamp Sample

    Policy 105 - Program Certifications

    Policy 106 - ADM6 Request for Program Or Financial Certification

    Section 2 - Accounts Payable Policies

    Policy 201 - Establishing or Changing Supplier Information

    Policy 203 - Processing Vouchers

    Policy 204 - Appropriateness of Claims

    Policy 205 - Travel Advances

    Policy 206 - Employee Reimbursements

    Policy 207 - County Sponsored Conferences and Trainings

    Policy 207 - Checklist

    Policy 208 - Sales and Use Tax

    Policy 209 - Overnight Rush Vouchers

    Policy 210 - Warrant Distribution and Undeliverable County Warrants

    Policy 211 - Wire Transfers

    Policy 212 - Nonresident Withholding

    Policy 213 - Warrant Replacements

    Policy 213 - AP3 Declaration for Replacement of Lost or Destroyed Warrant

    Policy 213 - AP4 Declaration of Warrant Endorsement Forgery

    Policy 214 - AP13 Affidavit for the Replacement of Stale Dated Warrant

    Policy 215 - Department Request to Stop or Cancel a Warrant

    Policy 217 - Accounts Payable Downtime Processing

    Policy 217 - AP Payment Voucher Form

    Policy 218 - Accounts Payable Document Imaging

    Section 3 - Accounts Receivable Policies

    Policy 301 - Establishing and Maintaining Customers

    Policy 302 - Billing Adjustments

    Policy 302 - Billing

    Policy 306 - Accounts Receivable Collections and Write-Off Policy

    Policy 307 - Accounts Receivable Downtime Processing

    Section 4 - Budget Policies

    Policy 401 - Form 11- Fiscal Approval

    Policy 403 - Monitoring Appropriations Overdrafts

    Policy 405 - Use of Org Budget Ledgers

    Section 5 - Capital Asset Policies

    Policy 501 - Cost Basis for Capital Assets and Capitalization Thresholds

    Policy 502 - Guidelines for Useful Lives

    Policy 503 - Land Infrastructure and Building

    Policy 504 - Betterments and Improvements Relating to Capital Assets and Operating Leases

    Policy 505 - Equipment

    Policy 506 - Modular Furniture

    Policy 507 - Art Historical Treasures

    Policy 508 - Intangible Assets - Software Development or Obtained for Internal Use

    Policy 509 - Capital Asset Donations

    Policy 510 - Construction-in-Progress (CIP)

    Policy 511 - Financed Purchases, Leases, and Subscription-Based Information Technology Arrangements (SBITAs)

    Policy 512 - Cost Adjustment, Changing Fund, Department ID, Useful Life, and Transfer Accountability

    Policy 513 - Capital Asset Tags

    Policy 514 - Capital Asset Disposal

    Policy 515 - Capital Asset Certification

    Policy 516 - Asset Management Downtimes Processing

    Policy 517 - AM 1 Inventory of County Property for Capital Assets

    Policy 517 - AM2 Authorized Signature for Capital Assets Certification

    Policy 517 - AM3 Contacts for Capital Assets

    Policy 517 - AM4 Capital Assets Listing Corrections

    Policy 517 - AM5 Capital Asset Aquisitions, Betterment & Leases

    Policy 517 - AM6 Capital Asset Transfer

    Policy 517 - AM7 Capital Asset Disposition

    Policy 517 - AM8 Construction in Progress Project Removal for Capital Assets

    Policy 517 - AM9 GASB 87 Leases & GASB 96 SBITAs

    Section 6 - Cash Management Policies

    Policy 601 - AR6 Deposit Exemption Form

    Policy 602 - Cash Deposits in Outlying Areas

    Policy 603 - Revolving Funds

    Policy 603 - AR1 Revolving Fund Request Order and Change Form

    Policy 603 - AR2 Revolving Fund Advance Request

    Policy 603 - AR5 Cashbox Reconciliation Form

    Policy 603 - AP9 Revolving Fund Request for Replenishment

    Policy 605 - Reporting Overage and Shortages

    Policy 605 - AR3 Cash Overage/Shortage Daily Report-Cashier

    Policy 605 - AR4 Cash Overage/Shortage Monthly Report-Department Heads

    Policy 605 - AR5 Cash Box Reconciliation

    Policy 607 - Authorization to Establish and Maintain Banking Accounts

    Policy 607 - AP5 Request to Establish Bank Account

    Policy 607 - AP6 Bank Account Information Changing Request

    Section 7 - General Ledger Policies

    Policy 701 - Journal Entries

    Policy 702 - Chartfields

    Policy 702 - GL1 Fund Request

    Policy 702 - GL2 Agency/Department ID Request

    Policy 702 - GL3 Expenditure Account Request

    Policy 702 - GL4 Revenue Account Request

    Policy 702 - GL5 Balance Sheet Account Request

    Policy 702 - GL6 Class/Location Request

    Policy 702 - GL7 Statistical Account Request

    Policy 702 - GL8 Program Request

    Policy 702 - GL11 Payroll Account Code Request

    Policy 702 - GL12 Memo Account Request

    Policy 703 - Closing or Inactivating Funds or Department ID

    Policy 704 - Financial System - Month-End and Year-End Closing

    Policy 705 - Interdepartmental Charging

    Policy 706 - Supplemental Financial Ledgers

    Policy 707 - Converting Gov Fund to Prop Fund

    Policy 708 - General Ledger Downtime Processing

    Policy 708 - GL Journal Entry Form

    Section 8 - Inventory Policies

    Policy 801 - Inventory of Material and Supplies

    Policy 802 - Track Repairs and Maintenance

    Section 9 - Payroll

    Policy 901 - Payroll Processing

    Policy 902 - Employee Timesheet

    Policy 904 - Time and Labor Adjustments with Fair Labor Standards Act (FLSA) Implications

    Policy 905 - Supplementary Military Pay

    Policy 906 - Earnings Withholding Orders/Tax Levy

    Policy 907 - Direct Deposits

    Policy 908 - Direct Deposit Reversal

    Policy 909 - Employee Withholding Allowance Certificates (Forms W-4 and DE 4)

    Policy 910 - Last Regular Paycheck

    Policy 911 - Payroll Processing During Computer System Downtime

    Policy 912 - Third Party Payments

    Policy 913 - Payroll Interface

    Policy 914 - Payroll Adjustments/Online Warrants

    Policy 915 - Final Check

    Policy 916 - Deceased Employee Payout of Wages and Leave Balances

    Policy 917 - Payroll Records Retention

    Policy 918 - Payroll Overpayments

    Policy 919 - Lost, Stolen, or Destroyed Payroll Warrant (Category 2 Warrant)

    Policy 920 - Stale-Dated Payroll Warrants

    Policy 921 - Lost, Stolen, or Destroyed Garnishment Warrant Replacement (Category 5 Warrants)

    Policy 922 - Taxation of Personal Use of County Vehicle

    Section 10 - Internal Audits

    Policy 1001 - Internal Controls

    Policy 1002 - External Audits & Evaluations, Studies, Reviews & Analyses

    Section 11 - Specialized Accounting

    Policy 1101 - SPM External Rate Reviews

    Policy 1101 - Form SA-1: Rate Review

    Section 12 - eSupplier Job Aids

    How to Locate a Supplier ID

    How to Clear Your Browser Cache

    Existing Suppliers Who Need a New Supplier ID

    How to Send a New Supplier Invitation Link

    How to Process an Employee Supplier Address Change

    How to Request a Profile be Optimized