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Policies and Procedures

    Section 1 - General Accounting Policies

    Policy 101 - Policies and Procedures for Standard Practice Manual

    Policy 102 - Glossary of Terms

      Policy 103 - Authorized Signature List

      Policy 103 - Authorized Signature List

      Policy 103 - ADM3 Authorize Signature List

        Policy 104 - Signature Stamps

        Policy 104 - Signature Stamps

        Policy 104 - ADM4 Request to Use Signature Stamp

        Policy 104 - ADM5 Signature Stamp Sample

        Policy 105 - Program Certifications

        Policy 106 - ADM6 Request for Program Or Financial Certification

        Section 2 - Accounts Payable Policies

          Policy 201 - Establishing or Changing Vendor Code Information

          Policy 201 - Establishing or Changing Vendor Information

          Policy 201 - AP1 Taxpayer Identification Number Request

          Policy 201 - AP7 New Establish Vendor and Change Vendor Information

          Policy 203 - Processing Vouchers

          Policy 204 - Appropriateness of Claims

          Policy 205 - Travel Advances

          Policy 206 - Employee Reimbursements

            Policy 207 - County Sponsored Conferences and Trainings

            Policy 207 - County Sponsored Conferences and Trainings

            Policy 207 - Checklist

            Policy 208 - Sales and Use Tax

              Policy 209 - Overnight Rush Vouchers

              Policy 209 - Overnight Rush Vouchers

              Policy 209 - Voucher Batch Cover Sheet

                Policy 210 - Payment Handling Codes / Warrant Pick-Up

                Policy 210 - Warrant Distribution and Undeliverable County Warrants

                Policy 211 - Wire Transfers

                Policy 212 - Nonresident Withholding

                  Policy 213 - Accounts Payable Warrant Replacement Lost, Destroyed or Forged Warrants

                  Policy 213 - Warrant Replacements

                  Policy 213 - AP3 Declaration for Replacement of Lost or Destroyed Warrant

                  Policy 213 - AP4 Declaration of Warrant Endorsement Forgery

                    Policy 214 - Stale Dated Warrants

                    Policy 214 - AP13 Affidavit for the Replacement of Stale Dated Warrant

                      Policy 217 - Accounts Payable Downtime Processing

                      Policy 217 - Accounts Payable Downtime Processing

                      Policy 217 - AP Payment Voucher Form

                      Policy 218 - Accounts Payable Document Imaging

                      Section 3 - Accounts Receivable Policies

                      Policy 301 - Establishing and Maintaining Customers

                        Policy 302 - Invoice Billing and Adjustments

                        Policy 302 - Billing Adjustments

                        Policy 302 - Billing

                        Policy 306 - Accounts Receivable Collections and Write-Off Policy

                        Policy 307 - Accounts Receivable Downtime Processing

                        Section 4 - Budget Policies

                        Policy 401 - Form 11- Fiscal Approval

                        Policy 403 - Monitoring Appropriations Overdrafts

                        Policy 405 - Use of Org Budget Ledgers

                        Section 5 - Capital Asset Policies

                        Policy 501 - Cost Basis for Capital Assets and Capitalization Thresholds

                        Policy 502 - Guidelines for Useful Lives

                        Policy 503 - Land Infrastructure and Building

                        Policy 504 - Betterments and Improvements Relating to Capital Assets and Operating Leases

                        Policy 505 - Equipment

                        Policy 506 - Modular Furniture

                        Policy 507 - Art Historical Treasures

                        Policy 508 - Intangible Assets - Software Development or Obtained for Internal Use

                        Policy 509 - Capital Asset Donations

                        Policy 510 - Construction-in-Progress (CIP)

                        Policy 511 - Financed Purchases and Leases

                        Policy 512 - Cost Adjustment, Changing Fund, Department ID, Useful Life, and Transfer Accountability

                        Policy 513 - Capital Asset Tags

                        Policy 514 - Capital Asset Disposal

                        Policy 515 - Capital Asset Certification

                        Policy 516 - Asset Management Downtimes Processing

                          Policy 517 - Capital Asset Forms

                          Policy 517 - AM 1 Inventory of County Property for Capital Assets

                          Policy 517 - AM2 Authorized Signature for Capital Assets Certification

                          Policy 517 - AM3 Contacts for Capital Assets

                          Policy 517 - AM4 Capital Assets Listing Corrections

                          Policy 517 - AM5 Capital Asset Aquisitions, Betterment & Leases

                          Policy 517 - AM6 Capital Asset Transfer

                          Policy 517 - AM7 Capital Asset Disposition

                          Policy 517 - AM8 Construction in Progress Project Removal for Capital Assets

                          Policy 517 - AM9 GASB 87 Leases & GASB 96 SBITAs

                          Section 6 - Cash Management Policies

                          Policy 601 - AR6 Deposit Exemption Form

                          Policy 602 - Cash Deposits in Outlying Areas

                            Policy 603 - Revolving Funds

                            Policy 603 - Revolving Funds

                            Policy 603 - AR1 Revolving Fund Request Order and Change Form

                            Policy 603 - AR2 Revolving Fund Advance Request

                            Policy 603 - AR5 Cashbox Reconciliation Form

                              Policy 605 - Reporting Procedures for Cash Overages and Shortages

                              Policy 605 - Reporting Overage and Shortages

                              Policy 605 - AR3 Cash Overage/Shortage Daily Report-Cashier

                              Policy 605 - AR4 Cash Overage/Shortage Monthly Report-Department Heads

                              Policy 605 - AR5 Cash Box Reconciliation

                                Policy 607 - To Establish and Maintain Banking Accounts Outside the County Treasury

                                Policy 607 - Authorization to Establish and Maintain Banking Accounts

                                Policy 607 - AP5 Request to Establish Bank Account

                                Policy 607 - AP6 Bank Account Information Changing Request

                                Section 7 - General Ledger Policies

                                Policy 701 - Journal Entries

                                  Policy 702 - Chartfields: Establishment of Funds, DeptIDs, Accounts

                                  Policy 702 - Chartfields

                                  Policy 702 - GL1 Fund Request

                                  Policy 702 - GL2 Agency/Department ID Request

                                  Policy 702 - GL3 Expenditure Account Request

                                  Policy 702 - GL4 Revenue Account Request

                                  Policy 702 - GL5 Balance Sheet Account Request

                                  Policy 702 - GL6 Class/Location Request

                                  Policy 702 - GL7 Statistical Account Request

                                  Policy 702 - GL8 Program Request

                                  Policy 702 - GL10 Project/Grant Request

                                  Policy 702 - GL11 Payroll Account Code Request

                                  Policy 702 - GL12 Memo Account Request

                                  Policy 705 - Financial System Month End Year End Closing

                                  Policy 706 - Interdepartment Charging Policy

                                  Policy 707 - Supplemental Ledger Update

                                    Policy 708 - General Ledger Downtime Processing

                                    Policy 708 - General Ledger Downtime Processing

                                    Policy 708 - GL Journal Entry Form

                                    Section 8 - Inventory Policies

                                    Policy 801 - Inventory of Material and Supplies

                                    Policy 802 - Track Repairs and Maintenance

                                    Section 9 - Payroll

                                    Policy 901 - Payroll Processing

                                    Policy 902 - Employee Timesheet

                                    Policy 904 - Time and Labor Adjustments with Fair Labor Standards Act (FLSA) Implications

                                    Policy 905 - Supplementary Military Pay

                                    Policy 906 - Earnings Withholding Orders/Tax Levy

                                    Policy 907 - Direct Deposits

                                    Policy 908 - Direct Deposit Reversal

                                    Policy 909 - Employee Withholding Allowance Certificates (Forms W-4 and DE 4)

                                    Policy 910 - Last Regular Paycheck

                                    Policy 911 - Payroll Processing During Computer System Downtime

                                    Policy 912 - Third Party Payments

                                    Policy 913 - Payroll Interface

                                    Policy 914 - Payroll Adjustments/Online Warrants

                                    Policy 915 - Final Check

                                    Policy 916 - Deceased Employee Payout of Wages and Leave Balances

                                    Policy 917 - Payroll Records Retention

                                    Policy 918 - Payroll Overpayments

                                    Policy 919 - Lost, Stolen, or Destroyed Payroll Warrant (Category 2 Warrant)

                                    Policy 920 - Stale-Dated Payroll Warrants

                                    Policy 921 - Lost, Stolen, or Destroyed Garnishment Warrant Replacement (Category 5 Warrants)

                                    Policy 922 - Taxation of Personal Use of County Vehicle

                                    Section 10 - Internal Audits

                                    Policy 1001 - Internal Controls

                                    Policy 1002 - External Audits & Evaluations, Studies, Reviews & Analyses

                                    Section 11 - Specialized Accounting

                                      Policy 1101 - External Rate Reviews

                                      Policy 1101 - SPM External Rate Reviews

                                      Policy 1101 - Form SA-1: Rate Review

                                      Section 12 - eSupplier Job Aids

                                      How to Locate a Supplier ID

                                      How to Send a New Supplier Invitation Link

                                      How to Register as a New Supplier

                                      Fillable W9

                                      How to Register as a Supplier User

                                      How to Enroll in ACH or Update Banking Information

                                      ACH Authorized Signer Form

                                      How to Process an Employee Supplier Address Change

                                      How to Submit a Supplier Change Request / Request Additional Information