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Policies and Procedures

    Section 1 - General Accounting Policies

    Section 2 - Accounts Payable Policies

      Policy 201 - Establishing or Changing Vendor Code Information

      Policy 201 - Establishing or Changing Vendor Information

      Policy 201 - AP1 Taxpayer Identification Number Request

      Policy 201 - AP7 New Establish Vendor and Change Vendor Information

      Policy 204 - Appropriateness of Claims

        Policy 210 - Payment Handling Codes / Warrant Pick-Up

        Policy 210 - Warrant Distribution and Undeliverable County Warrants

        Policy 211 - Wire Transfers

          Policy 213 - Accounts Payable Warrant Replacement Lost, Destroyed or Forged Warrants

          Policy 213 - AP3 Declaration for Replacement of Lost or Destroyed Warrant

          Policy 213 - AP4 Declaration of Warrant Endorsement Forgery

            Policy 214 - Stale Dated Warrants

            Policy 214 - AP13 Affidavit for the Replacement of Stale Dated Warrant

            Section 3 - Accounts Receivable Policies

            Section 4 - Budget Policies

            Section 5 - Capital Asset Policies

            Policy 511 - Financed Purchases and Leases

              Policy 517 - Capital Asset Forms

              Policy 517 - AM 1 Inventory of County Property for Capital Assets

              Policy 517 - AM2 Authorized Signature for Capital Assets Certification

              Policy 517 - AM3 Contacts for Capital Assets

              Policy 517 - AM4 Capital Assets Listing Corrections

              Policy 517 - AM5 Capital Asset Aquisitions, Betterment & Leases

              Policy 517 - AM6 Capital Asset Transfer

              Policy 517 - AM7 Capital Asset Disposition

              Policy 517 - AM8 Construction in Progress Project Removal for Capital Assets

              Policy 517 - AM9 GASB 87 Leases

              Section 6 - Cash Management Policies

              Policy 601 - AR6 Deposit Exemption Form

              Policy 602 - Cash Deposits in Outlying Areas

                Policy 603 - Revolving Funds

                Policy 603 - Revolving Funds

                Policy 603 - AR1 Revolving Fund Request Order and Change Form

                Policy 603 - AR2 Revolving Fund Advance Request

                Policy 603 - AR5 Cashbox Reconciliation Form

                  Policy 605 - Reporting Procedures for Cash Overages and Shortages

                  Policy 605 - Reporting Overage and Shortages

                  Policy 605 - AR3 Cash Overage/Shortage Daily Report-Cashier

                  Policy 605 - AR4 Cash Overage/Shortage Monthly Report-Department Heads

                  Policy 605 - AR5 Cash Box Reconciliation

                    Policy 607 - To Establish and Maintain Banking Accounts Outside the County Treasury

                    Policy 607 - Authorization to Establish and Maintain Banking Accounts

                    Policy 607 - AP5 Request to Establish Bank Account

                    Policy 607 - AP6 Bank Account Information Changing Request

                    Section 7 - General Ledger Policies

                    Policy 701 - Journal Entries

                      Policy 702 - Chartfields: Establishment of Funds, DeptIDs, Accounts

                      Policy 702 - Chartfields

                      Policy 702 - GL1 Fund Request

                      Policy 702 - GL2 Agency/Department ID Request

                      Policy 702 - GL3 Expenditure Account Request

                      Policy 702 - GL4 Revenue Account Request

                      Policy 702 - GL5 Balance Sheet Account Request

                      Policy 702 - GL6 Class/Location Request

                      Policy 702 - GL7 Statistical Account Request

                      Policy 702 - GL8 Program Request

                      Policy 702 - GL10 Project/Grant Request

                      Policy 702 - GL11 Payroll Account Code Request

                      Policy 702 - GL12 Memo Account Request

                      Policy 705 - Financial System Month End Year End Closing

                      Policy 706 - Interdepartment Charging Policy

                      Policy 707 - Supplemental Ledger Update

                        Policy 708 - General Ledger Downtime Processing

                        Policy 708 - General Ledger Downtime Processing

                        Policy 708 - GL Journal Entry Form

                        Section 8 - Inventory Policies

                        Policy 801 - Inventory of Material and Supplies

                        Policy 802 - Track Repairs and Maintenance

                        Section 9 - Payroll

                        Policy 904 - Time and Labor Adjustments with Fair Labor Standards Act (FLSA) Implications

                        Policy 906 - Earnings Withholding Orders/Tax Levy

                        Policy 909 - Employee Withholding Allowance Certificates (Forms W-4 and DE 4)

                        Policy 911 - Payroll Processing During Computer System Downtime

                        Policy 914 - Payroll Adjustments/Online Warrants

                        Policy 916 - Deceased Employee Payout of Wages and Leave Balances

                        Policy 919 - Lost, Stolen, or Destroyed Payroll Warrant (Category 2 Warrant)

                        Policy 921 - Lost, Stolen, or Destroyed Garnishment Warrant Replacement (Category 5 Warrants)

                        Section 10 - Internal Audits

                        Policy 1001 - Internal Controls

                        Policy 1002 - External Audits & Evaluations, Studies, Reviews & Analyses

                        Section 11 - Specialized Accounting

                        Section 12 - eSupplier Job Aids

                        How to Send a New Supplier Invitation Link

                        How to Register as a Suppler User for Existing Suppliers

                        How to Register as a New Supplier

                        How to Enroll in ACH or Update Banking Information

                        How to Process an Employee Supplier Address Change

                        How to Locate a Supplier ID

                        ACH Authorized Signer Form

                        How to Submit a Supplier Change Request / Request Additional Information